Employment Offer Forms

Employment offer forms will be used once the initial phone interview process and further technical interviews are all complete, and the company decided to hire the qualified candidate. When the official hire process begins, typically the candidate will receive a package containing numbers of HR related documents that are necessary for the new career. Among them, most popular ones are welcome letters, reference checking document, job applications, W-2 /W-4 forms, along with I-9 forms.

You can either wait for the package to arrive to your home, or simply get them from the library or online with small fees that are universal and can be applied to most of the hiring company, unless they require to specifically use their own forms with company logo.

Job Application Forms

Regardless of the job position and classification, most of employers will require all the applicants to complete job application forms, which will then be stored and used to manage every single employee throughout the entire employment period. In the form, you will need to specify your own personal information including address, education records and past employment history. Also there are sections about detailed outlines of the work that you are applying for, how many hours per day you are expected to work, and the form of employment, i.e. exempt or non-exempt employee (sometimes they call it as W-2 or 1099 in terms of tax forms). If you are required, you will need to submit the college or graduate school’s transcripts for the proof of education.

W2 Forms for employment verification and new hire

Prior to presenting a job offer, employer will ask for the previous W-2 forms to verify your compensation in the past. It is not illegal to ask, but it can be different depending on the local state’s labor department. Once it’s done, an employer will send W-2 form to would-be employee and the IRS at the end of the year. In the W-2 form, employer reports an employee's annual wages and the amount of taxes withheld from his or her paycheck.

W-4 Form

As an employee, you will need to complete this form indicating your tax situation, such as exemptions and other dependent status to the employer. According to the amount of tax specified on this W-4 form, employer will be able to withhold that amount from your paycheck. At any time of the employment when you have your status change, you can file a new W-4 form, which would result in more or less tax being withheld.

I-9 Form - Employment Eligibility Verification

All employers in U.S are required to keep this Form I-9 for all their employees, indicating that you are legally entitled to work in the U.S. This is same for citizens or noncitizens. Once filled out, the employer must examine the applicant’s work eligibility and verify identity document submitted. There are few acceptable identity documents. Once filed, this form I-9 should be kept by the employer for at least three years after the hire date, and the form must be available for inspection in case of authorized U.S. government officials’ request.

Other employment offer forms include state new hire reporting form and ACH form for direct deposit

In many cases, the final job offer will be made over the phone or verbally in person, until the official employment package is sent to the applicant’s home address. That way the hiring company won’t lose the chance of getting a good candidate. Also at the same time, employer will not make any promise or statement until the official employment form is printed and signed by both parties. Otherwise, it could be possible that employee cannot intend to keep because those statements can lead to expensive litigation when the employer decides to terminate the employee, among which disability discrimination in employment is included.

As an employee, you will need to know that at any point of time your employer can dismiss you if they give you a good reason and the notice was given in ahead of time. On the other hands, all the employees have the right not to be dismissed by the employerunfairly. Learn more details about Employee Re-instatement and Reimbursement and get familiar with the unfair employment dismissal and how to deal with it.